Students are welcome to enter the program during any quarter, providing flexibility to suit their schedules and goals. However, we strongly recommend that full-time students begin classes in the Fall Quarter, as it aligns best with the program’s core course sequence and academic structure, ensuring a smoother transition and optimal learning experience.
| Month | Academic | Administrative | Student Services | Student-Focused Events | Holidays |
| August 2024 |
Begin preparations for Fall Quarter; Faculty orientation and professional development workshops. |
Finalize fiscal year-end reporting (for July 31, 2024); Distribute updated student handbooks and policies. |
Open Fall registration and finalize financial aid awards; Host back-to-school welcome events. |
Welcome back events for new students. | None |
| September 2024 |
Fall Quarter begins (Beginning-October);
|
Finalize annual audit with external auditors. | Launch extracurricular and student club activities; Start planning for career fairs. | Student presentation and student organization recruitment drives. | Labor Day (September 2) |
| October 2024 |
First-week orientation for new students; Begin midterm planning. |
Submit required compliance reports; Review enrollment data for Fall. |
Host a Fall career fair; Plan mental health awareness events. |
Mental health workshops and stress management sessions. | None |
| November 2024 |
Conducted midterms and released midterm grades; Held advisory board meetings for program reviews. |
Prepare budget forecasts for the upcoming calendar year. |
Thanksgiving break events for students staying on campus; Begin Winter Quarter enrollment outreach. |
Thanksgiving potluck or community service activities. | Thanksgiving (November 28-29) |
| December 2024 |
Fall Quarter ends (late December); Collect and analyze course evaluations. |
Conduct mid-year performance reviews; Begin planning for the next fiscal year’s budget. |
Host holiday events for students; Ensure emergency resources are available for the winter break. |
Winter holiday celebrations and volunteering opportunities. | Christmas Day (December 25) |
| January 2025 |
Winter Quarter begins (early December); Faculty submit Fall Quarter grades. Launch new programs or curriculum updates (if applicable). |
Annual strategic planning for leadership; Conduct Spring Quarter enrollment campaigns. |
Organize wellness and study skill workshops; Plan Black History Month activities. |
Career counseling sessions and resume-building workshops. | New Year’s Day (January 1) |
| February 2025 | Conduct Winter Quarter midterms. |
Submit annual fundraising and donor reports; Begin planning for the Summer Quarter schedule. |
Host a student leadership conference; Launch scholarship application campaigns. |
Leadership training programs and student recognition ceremonies. | None |
| March 2025 | Winter Quarter ends |
Review mid-year financial performance; Plan for annual accreditation or compliance reviews. |
Host Spring club fairs and multicultural events. | Cultural awareness events and diversity panels. | None |
| April 2025 |
Spring Quarter begins (late March). |
Finalize fiscal year-end fundraising campaigns; Submit grant proposals for the next fiscal year. |
Organize career prep workshops for graduating students; Host Earth Day events. |
Career fairs and Earth Day celebrations with community involvement. | None |
| May 2025 |
Conduct Spring Quarter midterms. Spring Quarter classes continue; Faculty planning for Summer Quarter. |
Conduct faculty and staff performance reviews; Begin drafting the fiscal year’s annual report. |
Plan graduation ceremonies and end-of-year celebrations. | Graduation rehearsal and celebrations; student awards night. | Memorial Day (May 26) |
| June 2025 | Spring Quarter ends (June) |
Conduct preliminary fiscal year-end reviews; Launch marketing campaigns for the Fall Quarter. |
Summer orientation for incoming students; Organize student volunteer opportunities. | Summer welcome parties and student bonding activities. | None |
| July 2025 |
Summer Quarter begins (late June). Update curriculum and finalize schedules for the Fall Quarter. |
Close fiscal year (July 31); Prepare for financial audits. | Host recreational events for summer students; Begin Fall Quarter housing assignments. | Sports tournaments and community-building activities. | Independence Day (July 4) |
| August 2025 | Continue Summer Quarter; Faculty prepare for Fall Quarter classes. |
Begin fiscal year reporting for 2024–2025; Conduct annual planning and goal-setting meetings. |
Host Fall orientation activities; Launch back-to-school support initiatives. |
Orientation week activities and campus scavenger hunts. | None |